Work With Us – Festival Manager, Gold Coast Film Festival
- Full time
- $65,000 per annum + Superannuation
- Based at HOTA – Home of the Arts, Bundall
The Gold Coast Film Festival (GCFF) brings diverse Australian and International films, filmmakers and screen events to the Gold Coast, enhancing the city’s cultural reputation, driving tourism and delivering economic impact to the region.
GCFF is a not-for-profit organisation, based out of an office at HOTA – Home of the Arts, and delivers screenings and special events through year-round programming.
The Festival Manager is responsible for the successful planning, management and delivery of the Gold Coast Film Festival (GCFF) and year-round events.
We’re looking for a highly organised and effective communicator to bring together all the key planning elements across the Festival and year-round special events.
The ideal candidate will be an enthusiastic team-player, who thrives in a fast paced environment working with small creative team to create exceptional event experiences.
Reporting to the CEO, the Festival Manager will be supported by the Festival Coordinator and key tasks include:
Festival and Event Management
- Ensure the successful planning, management and execution of the Gold Coast Film Festival (GCFF) operations, year-round programming and special events
- Develop, maintain and share key planning documents such as calendars, timelines, run sheets and event plans for the Festival and special events
- Work collaboratively with all departments to manage the overall timeline and delivery of programming, ticketing, marketing and logistics
- Manage the tracking and delivery of all contractual requirements of partners, sponsors and funding bodies
- Develop a program of screenings and events year-round to maintain the Festival’s audience connection and support the local screen industry
- Manage guest lists and ticketing processes, including invitations, RSVP’s and audience ticketing
- Develop and oversee effective risk management for the Festival and special events
- Assist with grant writing and assembling partnership proposals
- Effectively lead and manage a small team of staff and contractors to bring together the planning and seamless delivery of the Festival and year-round events
- Direct and manage the day to day tasks of the Festival Coordinator (full time), Volunteer Coordinator (short term contract) and Events Producer (short term contract)
- Manage the marketing, communications and social media year-round providing regular reporting with the assistance of the Festival Coordinator
- During the Festival, work with the Marketing and PR specialist to roll out the Festival marketing and communications plan
Finance & Reporting
- Process expenses, create invoices and ensure accurate budget tracking in the company’s accounting software (Xero) and provide regular reporting
- In line with the approved budget, deliver accurate forecasting, quoting and tracking
- Maintain and present accurate and detailed written plans and records
The ideal candidate will have:
- A minimum of five years’ experience in a busy multi-faceted events/festival role
- A degree or diploma in events / arts / business or related field (preferred)
- Demonstrated high level project management or event management skills
- Superior written and verbal communication skills
- Experience and confidence in leading people and managing complex projects
- Highly organised and detail oriented
- Be a team player, solutions focused and the ability to work in a fast-paced environment
- A passion for the film industry